Market Access Team Assistant

Job Description


"Market Access Team Assistant" provides administrative support for Roche Pharma Market Access Team and the main responsibilities of he/she would be as per below:

• Prepare documents and presentations, travel and meeting arrangements and expenses claims
• Liaise with administrative assistants to share knowledge and provide a platform for open discussion adding value to performance
• Confidential management of Market Access Team ’s administrative related activities
• General secretarial and administrative tasks, such as correspondence and presentations, using MS Office
• Support Market Access Team (telephone coverage, calendar management). Responds, if able, or ensures urgent
• Organization and coordination of internal and external meetings. These include department team meetings,
• Video and teleconferences
• Keep databases up-to-date: intranet (departmental homepages), department’s contact and address lists, Organization charts and e-mail distribution lists.
• Filing of information such as reports and literature, email documents
• Travel and meeting organization in cooperation with the internal travel desk and external parties if needed
• Act as a contact person for general requests involving the department
• Coordination of regular meetings between Market Access Team and direct reports
• Liaises with Roche Global and Regional senior management to ensure responsiveness to business critical matters
• Handle guests and visitors coming to the IRAN (eg.travel arrangements, booking of appointments, etc.)
• Guarantee timely management of Market Access Team documentation/ information according to the Core map process
• Maintain confidentiality in all Management related issues
• Respect and guarantee compliance with all relevant Roche guidelines and policies

Requirements


Experience and Knowledge
• Degree in Administrative Assistance/Secretarial practices
• Professional experience of 4+ years as assistant/ admin in Multinational companies
• Highly Proficient in English, both written and spoken
• High computer affinity, advanced MS Office knowledge

Skills and Competencies
• Dynamic and with personal initiative
• Excellent interpersonal skills, discretion, tact, reliability, ability to communicate effectively at all levels, maintain confidentiality
• High working standards and good self-motivation
• Good attention to detail, excellent planning and organization skills including time management
• Good time management skills and able to meet tight deadlines
• Adaptable to change
• Self-motivated, mature, confident & result driven
• Meticulous and detailed in approach to work and assignments

 

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